Vendors and lead times
Every selection with its vendor, quote, quantity and order-by date. Printable by room and trade, and always current.
For high-end builders and remodelers
Every job,
in one place.
Vendors, subs and clients, from first selection to final walkthrough. Start with the folder you already have: drop in the quotes, plans, specs, photos and walkthrough videos, and Specfold sets up the job for you.
PDF Window quote · Lakeview residence p.3
…Marvin Ultimate casement, bronze ext., qty 14… lead time 10–12 wks from signed order…
MP4 Site walkthrough video 06:12
“…plumber can start rough-in Thursday once framing passes…”
TXT Text from client
“Still torn on the shower tile. Can we see both again?”
Lakeview residence · This week
3 to act on
Order Windows, 14 casements
Order by
Nov 3
Nov 3
Window quote, p.3 · “lead time 10–12 wks from signed order”
Sub Plumbing rough-in
Starts
Thu Oct 16
Thu Oct 16
Client Primary shower tile
Waiting
Five jobs. Forty vendors and subs. One phone that won't stop ringing.
A custom home or a whole-house remodel carries hundreds of selections, a designer, a dozen trades and a client who expects nothing to slip. Today the job lives in email, Drive, texts, a spreadsheet and your head.
So the windows get ordered late, the plumber shows up before the fixtures are picked, and “I thought that was included” becomes a credit on the final invoice.
How it works
One place for the whole job.
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01
Drop it in. It's organized.
Quotes, plans, scans, spreadsheets, design boards, photos and walkthrough videos. Specfold pulls out every selection, spec, vendor and scope item and files it on the right job. Nothing to re-type.
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02
One timeline, start to finish
Design, selections, orders, sub sequencing, punch list and warranty on one timeline per job, and one view across every job.
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03
Selections and changes, without the fights
Clients choose by a due date tied to the schedule. The scope is signed once, and every change after it is a clear, signed change order.
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04
Clients see progress
Post an update or move a milestone, and your client sees it in their own portal. You decide what they see.
Set up from your files
No setup. Nothing invented.
Other platforms make you build the job by hand. Specfold builds it from the files you already have, and shows its work: every value links back to the quote, page and sentence it came from. Anything it can't find in a source is flagged, not filled in.
- Newer files supersede older ones, and conflicts are flagged for you to decide
- Quotes, scans, handwriting, photos, recordings and videos all count as sources
- Your edits are kept as decisions, not overwritten by the next upload
From pre-construction to closeout, on one timeline.
Lead times from your quotes become order-by dates. Order-by dates set your client's decision deadlines and your subs' start dates. When something slips, you see what moves, before it's late. Each week you get one list of what to order, schedule and chase across every active job.
Pre-construction
Design and selections · allowances · permits · long-lead orders
Construction
Sub sequencing · deliveries · inspections · client changes
Closeout
Punch list · final walkthrough · warranty and manuals
Vendors, subs and scope
Everyone works from the same page.
Sub schedule and packets
See who's up next and what they need on site. Each trade gets its own scope and materials, on paper if they want it. No app for your subs to learn.
Signed scope and change orders
The signed scope is the baseline. Each change order shows what's new, changed or removed, and what it does to the price and the schedule.
Your clients
A client experience that matches the house.
Each client gets a private portal under your name. You post progress and move milestones; they see what's done, what's next and why a date changed. They make selections, approve changes and sign from a phone. No app, no password.
- Progress updates and photos you choose to share
- Decisions with options, due dates and what a late answer moves
- Signed scope and change orders, versioned and downloadable
An assistant that knows every job
Ask. Get the answer, with the source.
- What do I need to order this week?
- What's still open on Lakeview?
- Which subs are waiting on a client decision?
It drafts client updates, reminders and sub notices too. Nothing goes out until you approve it.
Built with builders
Shaped on real custom-home jobs.
No setup
Upload a job folder and the job is organized the same day. No months-long rollout.
No seat fees
Priced per active project. Bring your whole team, your designer and your clients.
No annual lock-in
Month to month. No onboarding fee.
Founding builders
Bring a job folder.
We're onboarding a small group of high-end builders and remodelers. Bring one real job, and we'll show it to you organized: selections, vendors, lead times and what's due, built from your own files.
Specfold is in early access. Founding builders get new features, like the client portal and sub schedule, first.